Reminder: San Francisco HCSO Reporting Due May 3, 2024

As a reminder, employers covered under the San Francisco Health Care Security Ordinance (“HCSO”) need to submit the 2023 Employer Annual Reporting Form by May 3, 2024. The form is completed and submitted online at https://www.sf.gov/submit-employer-annual-reporting-form-olse

It is important to note that this annual reporting includes the reporting requirement associated with San Francisco’s Fair Chance Ordinance (“FCO”), which is not addressed in this article. You can access more information on the FCO on the FCO website of the San Francisco Office of Labor Standards Enforcement (“OLSE”).

Employer Annual Reporting Form

Under the HCSO, covered employers must make minimum health care expenditures for each hour worked by covered employees in San Francisco.

Covered employers must also submit an online Employer Annual Reporting Form each year that summarizes how they complied with the HCSO.

The Form is normally due on April 30th of the following year, but the OLSE has announced that the deadline to submit the 2023 Form has been extended to May 3, 2024. According to FAQs emailed from the OLSE, no submission will be accepted after that date. The penalty for failing to timely submit the Employer Annual Reporting Form is $500 per quarter.

An employer that was not covered by the HCSO and/or the FCO in any quarter of calendar year 2023 does not need to submit the Form. To determine whether the Form is required, an employer will answer the short survey on the first page of the online Form. Employers that were not covered by the HCSO or the FCO in 2023 will be directed to a webpage indicating that they do not need to submit the Form, and no further action is required. Covered employers will be directed to the appropriate online Form.

The OLSE has posted a sample of the 2023 Form for employers who wish to preview the Form before completing it online (https://www.sf.gov/sites/default/files/2024-03/2023%20ARF%20PDF%20Preview.pdf) It has also published instructions for completing the 2023 Form (https://www.sf.gov/sites/default/files/2024-03/2023 ARF Instructions_0.pdf)

HCSO Notice for Employers

If they haven’t already, covered employers should make sure to post the official 2024 HCSO Notice in a conspicuous place at any employer workplace or job site where covered employees work. The Notice should also be mailed or emailed to employees who do not work at an employer workplace or job site, such as employees working from home. The Notice is available in several languages at https://www.sf.gov/sites/default/files/2023-12/2024 HCSO poster_1.pdf